Privacy Policy

Last update: 22/05/2018

Introduction

We respect privacy and your rights to control your personal data. Our principle guidelines are simple. We will be clear about the data we collect and why. Your data is protected by us. We do not and will not sell your data to third parties.

This Privacy Statement (the 'Statement') explains the personal information we collect from you, either directly or indirectly, and how we will use it. Personal information is any information that can be used to identify you or that we can link to you. The Statement also elaborates on the choices you can make about the data we collect, and how you can control these decisions.

 

The Types of Personal Information We Collect

Information you provide to us

We collect information you voluntarily provide to us, such as your name, phone number and email address; for instance, when you want to learn more about nlightn-IT Products and Services or when you contact our Service or Sales teams.

Information we collect automatically

We automatically collect information about you, information collected by cookies and similar technologies when you use, access or interact with us via our website. We may, for example, collect information about the type of device you use to access our websites, the operating system and version, your IP address, your general geographic location, as indicated by your IP address, your browser type, the webpages you view on our websites, whether you interact with content available on our websites and how.

Information obtained from other sources

We may receive information about you from other sources, including third parties, such as service partners with whom we offer co-branded services or engage in joint-marketing activities. We may also receive information about you from social media platforms, for instance, when you interact with us on those platforms. We protect data obtained from third parties according to the practices described in this Statement and we also apply any additional restrictions imposed by the source of data.

 

Customer Interactions with nlightn-IT

To make the information in this Statement easy to understand, we have highlighted different occasions when nlightn-IT could potentially collect personal information from customers. The customer interactions with nlightn-IT are broken down into the following segments:

Learning about nlightn-IT

As you gather more information about nlightn-IT, you may virtually or physically visit a site that we own. Examples include browsing our website, calling our in-house sales representatives, engaging with our technical services team or attending nlightn-IT sponsored events. To learn more about nlightn-IT Products and Service, you may voluntarily provide personal information, such as your name and email address during these interactions. We may also collect information about you online via cookies or similar technologies when you visit our websites.

We collect: name, email address, IP address, and information provided by cookies or similar technology.

Why: We use this information to share news about events and products offered by nlightn-IT. Additionally, the IP address helps us to understand geographic information about our website visitors better, so that we can improve our website for everyone. It is our legitimate interest to process your personal data for these purposes. 

Buying nlightn-IT Products and Services

When you buy from us, you may be asked to provide information so that we can complete your purchase.

We collect: your name, company name, phone number, email address, delivery and shipping address

Why: We use this information to complete your transaction, carry out any follow up with you about your purchase, help with any technical qualification and technical engagement processes, and other topics related to the purchase and delivery of nlightn-IT Products and Service. Processing your personal data for this purpose is necessary for the performance of the agreement we have with you. Please note, we do not store any payment or credit card information. We only use payment information in connection with the purchase of nlightn-IT Products and Services.

nlightn-IT Support and Managed Services

Once you have purchased your nlightn-IT Service, you will be required to provide information which will be used by nlightn-IT to fulfill the agreed service commitments (for example a primary technical contact name, phone number e-mail address along with some technical details).

Why: Without this information it may not be possible to provide the services within our agreement. This processing is necessary for the performance of the contract we have with you. We also use your details to send you nlightn-IT related notifications, such as critical incident messages, software update notifications, information about other nlightn-IT Products and/or Services, and to share exciting nlightn-IT news and updates.

Statistical Data:

This data is necessary if nlightn-IT are contracted to provide support, management or performance improvement services.

We collect:

System Statistical Data, associated with the technology and service levels that we have committed to provide within your chosen service agreement. This could include things like database product type, key database performance counters, operating system statistics, software version, networking capabilities, storage provisions and key performance indicators, application activity and key performance counters

Why we collect System Statistical Data: We collect this information to help ensure that your products and services are optimised and working properly, to provide you with customer support, to honor your service agreement and to guide product improvement and customer support decisions. We also collect this information to guide product and service improvement and customer support decisions which is our legitimate interest.

Getting Help from nlightn-IT

From time to time, you may decide to contact our Technical Services or commercial team for assistance. To help deal with your request, we may collect certain data from you or your systems.

We collect: This may include contact information, such as your name, email address, phone number, company information, and the content of your chats and other communications with the nlightn-IT technical and commercial services team. We may also require technical system information (depending on the nature of your inquiry) this could include a diagnostic output from the technology you require assistance with. Collecting the above described information is necessary to provide customer support.

Why: We collect this information to give you the best and most efficient customer support possible. For instance, for customer inquiries and technical questions, we use contact information to respond to the customer in their preferred channel (phone, email,). For technical problems, we use system diagnostic data to effectively troubleshoot the issue. Using these types of data is necessary to fulfill the agreement we have with you.

 

How We Use Personal Information

nlightn-IT uses the data we collect to provide you with the Products and Services we offer, which includes using data to improve and personalise your experiences. We also use the data to communicate with you, for example, informing you about your account, new products or services available, security and other types of updates.

nlightn-IT uses the data for the following purposes:

  • Providing our Product and Service experience
  • Customer support
  • Service improvement
  • Security, safety enhancements
  • Business operations
  • Communication, marketing and advertising

We use data to provide, operate, support and improve the nlightn-IT products and services we offer. This processing is necessary for the performance of the agreement we have with you.

Customer Support

We use data to respond to customer inquiries, diagnose problems, repair customers' systems and provide other customer care and support services. This processing is necessary for the performance of the agreement we have with you, as well as to serve our legitimate interest.

Service Improvement

We continually use data for research purposes and to develop and improve our nlightn-IT Service and Product portfolio including developing and adding new features or capabilities, such as using support cases to develop performance monitoring capabilities. This processing is necessary to serve our legitimate interest.

Security, Safety Enhancements

We use technical and statistical data to protect the security and safety of our nlightn-IT services and our customers systems. This processing is necessary to serve our legitimate interest.

Business Operations

We use data to develop, aggregate, analysis and for business intelligence purposes. This enables us to operate, protect, make informed decisions, and report on the performance of our business. This processing is necessary to serve our legitimate interest.

Communication, Marketing and Advertising

We may use some of the data we collect to deliver and personalise our communications with you. For example, we may contact you by email or other means of electronic communication to inform you about new nlightn-IT Products or Services, security or software updates, update you on a support issue. This processing is necessary to serve our legitimate interest. We also use cookies and similar technologies to provide the most relevant nlightn-IT advertising to you.

To give you a better understanding of the personal information we collect and use in different occasions you may interact with nlightn-IT, please see the sections below.

 

How We May Share Personal Information

nlightn-IT does not and will not sell personal information about our customers. We only disclose your data as described in this Statement. We may share information with the following types of third parties.

Third Party Vendors

nlightn-IT uses a select few third-party vendors to carry out some of our services like our cloud-based solutions. We would only share personal data as necessary and with your prior consent to provide a Product or Service you have requested or authorised and only with vendors or agents working on our behalf for the purposes described in this Statement. In this case, your personal information will be shared with these agents or contractors but only for the purpose of performing services on behalf of nlightn-IT and in accordance with this Statement. It is our legitimate interest to process your personal data for these purposes.

For questions about third-party vendors, please send an email to privacy@nlightn-IT.com.

Compelled Disclosure

When legally required, we may disclose your personal information to law enforcement authorities, investigative organisation or in legal proceedings.

Sale or Merger

We may share your personal information in the event of a merger, acquisition, or sale of all or a portion of our assets. Of course, we shall notify you via email and/or a prominent notice on our website and inform you of your rights.

 

The Legal Bases for Using Personal Information

There are different legal bases that we rely on to use your personal information, namely:

Performance of a contract

The use of your personal information may be necessary to perform the agreement you have with us. For example, to complete your purchase of your nlightn-IT Products and Services, to engage with reference to technical incidents or to respond to your requests.

Legitimate interests

We may use your personal information for our legitimate interests. For example, we rely on our legitimate interest to analyse and improve nlightn-IT Products and Services and the content on our websites, to send you notifications about software updates or information about nlightn-IT Products and Services or to use your personal information for administrative, or legal purposes.

Where we process your personal information based on our legitimate interest and no opt-out mechanism is available to you, you may exercise your right to object or update the information we hold by sending an email to privacy@nlightn-IT.com

 

Security, Storage and Retention of Personal Information We Collect

Security

nlightn-IT is committed to protecting the security of your personal information. However, while we take reasonable precautions to guard the personal information we collect, no security system is impenetrable.

While no Service is completely secure, nlightn-IT takes precautionary measures to help prevent information about you from loss, theft, misuse and unauthorised access, disclosure, alteration and destruction. For example, we store the personal data you provide on computer systems that have limited access and that are in controlled facilities. We also ensure that our third-party data center vendors provide adequate security measures. Additionally, your data is protected with encryption, segregated and further defined by role based grants or privileges limiting internal access to specified internal roles and responsibilities.

You can only access your nlightn-IT online account using an individual user login and password. To protect the confidentiality of personal information, you must keep your password confidential and not disclose it to any other person. Please notify us immediately if you believe your password has been misused. You should always log out and close your browser when you finish your session. Please note, we will never ask you to disclose your password in an unsolicited phone call or email.

If you have any questions about the security of your personal information, you can contact us at privacy@ nlightn-IT.com.

Storage

Personal data collected by nlightn-IT may be stored and processed in your region, in the United Kingdom (for example), or in any other countries within the European Union where nlightn-IT or its affiliates, subsidiaries or service providers are located or maintain facilities.

Retention

nlightn-IT will retain your personal information for as long as necessary to provide services to you, to comply with applicable laws (including those regarding document retention), resolve disputes with any parties and otherwise as necessary to allow us to conduct our business. All personal information we retain will be subject to this Privacy Statement and our internal retention guidelines. If you have a question about a specific retention period for certain types of personal information we process about you, please send an email to privacy@ nlightn-IT.com.

 

Your Rights and Choices

Your Rights

We want you to be in control of how your personal information is used by us. Subject to local law, you can do this in the following ways:

  • You can ask us for a copy of the personal information we hold about you;
  • You can inform us of any changes to your personal information, or if you want us to correct any of the personal information we hold about you;
  • In certain situations, you can ask us to erase, block or restrict the personal information we hold about you, or object to particular ways in which we are using your personal information; and
  • In certain situations, you can also ask us to send the personal information you have given us to a third party.

Where we are using your personal information on the basis of your consent, you are entitled to withdraw that consent at any time. Moreover, where we process your personal information based on legitimate interest or the public interest, you have the right to object at any time to that use of your personal information.

We rely on you to ensure that your personal information is complete, accurate and up to date. Please do inform us promptly of any changes to or inaccuracies in your personal information by contacting privacy@nlightn-IT.com.

We will respond to your request as soon as possible but certainly within 30 days. For more information about how you can control your Communication, Marketing and Advertising Preferences, please visit Your Choices sections below.

We are committed to working with you to obtain a fair resolution of any complaint or concern you may have about our use of your personal information. If, however, you believe that we have not been able to assist with your complaint or concern, you may have the right to file a complaint with the data protection authority in your country (if one exists in your country) or supervisory authority.

 

Your Choices

nlightn-IT Account

If you wish to edit or remove information, change your password, close your account or request deletion of your personal data, you can do so by sending an email to privacy@nlightn-IT.com. We will respond to any request to access or delete your personal data as soon as possible, certainly within 30 days.

Your Communication, Marketing and Advertising Preferences

You can opt out of receiving direct marketing communications from nlightn-IT by following the instructions included in every email sent to you via the “Unsubscribe” tab. We respect your choice, and we will stop sending you promotional emails once you unsubscribe.

Please note, we will continue to communicate with you regarding changes to terms and conditions, policy updates, nlightn-IT Product and Service updates, routine customer service messages such as information about current or past purchase, service interruptions, data breaches or other significant information about the services we provide to you.

 

Our Use of Cookies

We use cookies to help us personalise our website for you, understand how users are using our website and help customise our marketing offerings.

Cookies

A cookie is a small data file containing a string of characters that is sent to your computer or mobile device when you visit a website. When you visit the website again, the cookie allows that site to recognise your browser. The length of time a cookie will stay on your computer or mobile device depends on whether it is a "persistent" or "session" cookie. nlightn-IT uses both types of cookies. Session cookies will only stay on your device until you stop browsing. Persistent cookies stay on your computer or mobile device until they expire or are deleted. We use the following types of cookies on our website. Further information on the type of cookies we use can be found in our Cookies Policy.

 

How to Contact Us

If you have any questions about the use of your personal information, please email privacy@nlightn-IT.com.

 

Changes to Our Privacy Statement

nlightn-IT may modify or update this Statement when necessary, to reflect customer feedback and changes in our nlightn-IT Products and Service. Please review it regularly. When we update this Statement, we will revise the 'Last Update' date at the top of the Statement. If there are material changes to the Statement or in how nlightn-IT uses your personal data, we will inform you either by posting a notice of such changes, prior to them taking place, or by directly sending you a notification. We encourage you to regularly review this Statement to learn more how nlightn-IT is using and protecting your information.

 

FAQ

The following are basic questions you may have about our privacy statement. We recommend that you read the detailed statement above for additional details.

Why is nlightn-IT updating its privacy statement?

We now meet the high standards required by the European Union's General Data Protection Regulation (GDPR) and have updated our privacy statement to reflect that.

What is the GDPR?

The GDPR is a regulation intended to strengthen and unify data protection for everyone within the European Union (EU). As we believe that all our customers can benefit from its mandates, we're implementing it globally. GDPR requires greater openness and transparency from companies on how they collect, store and use personal data, while also imposing tighter limits on the use of personal data.

How often do you anticipate updating your privacy statement?

We will update our privacy statement as necessary to ensure that our policies are in line with regulations, our products and business practices.

What information does nlightn-IT collect about me?

nlightn-IT collects your name, phone number, email address, company address, location data, IP address, data provided by cookies and other similar technologies, along with metrics data that forms part of a service agreement if you have taken one out with us.

If you have any questions about the use of your personal information, please email privacy@nlightn-IT.com.

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